Creating and managing contracts

Modeve ERP includes a Contracts module to help you create, track, and manage agreements with clients, franchise partners, vendors, and employees.

1. Creating a New Contract

1. Go to the left sidebar → Contracts, Finance, or Clients section.

2. Click + New Contract.

3. Fill in the contract details:

   • Contract Title (e.g., “Franchise Agreement – Tai Po Centre”)

   • Contract Type (Client Service, Franchise, Supplier, Employment, etc.)

   • Party / Client — Select from existing clients or add new

   • Start Date and End Date (or duration)

   • Value / Amount

   • Currency (usually HKD)

   • Description / Scope of work

   • Key Milestones or Payment Schedule

   • Attachments — Upload signed PDF or draft

4. Assign team members responsible for the contract.

5. Click Create.

2. Managing Contracts

Once created, each contract has its own detail page with tabs such as:

• Overview — Summary and status

• Milestones — Track deliverables and payments

• Invoices — Link and generate payments against the contract

• Documents — Store all related files

• Activity Log — History of changes and comments

• Renewal Settings — Set automatic reminders for renewal

3. Contract Statuses

Common statuses include:

• Draft

• Sent for Review

• Signed

• Active

• On Hold

• Completed

• Expired / Terminated

Update status as the contract progresses.

4. Key Features

• Digital Signing support (if integrated)

• Automatic Reminders for renewal or milestone dates

• Payment Scheduling — Generate invoices based on contract terms

• Version History — Track changes to contract documents

• Reporting — View all active contracts and their values

5. Best Practices

• Create a standard contract template for common scenarios (e.g., new learning centre franchise).

• Always attach the final signed version in the system.

• Link contracts to the relevant projects for better visibility.

• Set renewal reminders 30–60 days in advance.

• Regularly review contract reports to stay on top of upcoming expirations and revenue.

6. Permissions

Usually only managers and administrators can create and edit contracts. Team members can view contracts related to their projects.

Tip: Well-managed contracts help reduce disputes and ensure smooth cash flow — especially important when scaling franchised operations.

Need Help?
Contact your company Modeve administrator for contract templates or approval workflows.